Logistics


 

Below are basic logistics for the Summer Academies in the Arts. More specific information regarding student's registered Academy will be emailed prior to arrival on the first day. Visit our FAQ page for more information regarding Summer Academies. Should you have any additional inquiries, please contact the Outreach Department at artsoutreach@uci.edu.

 

 

Student Handbook

All participants are expected to adhere to all the policies laid out in the Summer Academies in the Arts Student Handbook. Failure to do so will result in appropriate disciplinary actions, including removal from the Academy. Students removed from the Academy are not eligible to receive a refund of fees paid and/or college credit.

For information regarding our Technology courses, please visit their dedicated website at http://www.beallcenter.uci.edu/steam-summer-camps.

 

Waivers and Forms

All participants are required to download, read, print, sign and return the following forms prior to the first day of your Academy (to download, right click and save as):

Failure to do so will result in the student not being allowed to participate in the program until all missing forms are signed and returned. Fees for missed classes will not be refunded.

 

Healthcare and Insurance

Staff is on duty to administer first aid for minor injuries or sickness. Staff is not responsible for administering prescribed medication. Please include participant’s medical conditions and/or special needs in their registration, and if necessary, provide a copy of the student’s insurance information in case of emergency to check-in on the first day of class.

 

Attendance and Absences

Class attendance is mandatory and unless specifically excused, students are required to attend all classes. Repeated absences or lack of full participation will lead to loss of college credit and/or dismissal.

Should a student need to skip a day, arrive late, or leave early, their primary parent/guardian must inform the program staff to properly have them excused. All requests must be formally emailed to artsoutreach@uci.edu or call 949.824.4647 beforehand. After three (3) unexcused absences, you will be asked to leave at the program staff's discretion.

 

Lunch

There will be one (1) hour dedicated for lunch every day. Students are encouraged to bring a bag lunch with them, as well as water and snacks. They may also bring money to purchase food at our on-campus dining facilities. A complete list of locations and hours of operation can be found on the UCI Dining website.

For an additional fee, lunch can be provided each day Monday-Friday, except holidays, at our nearby on-campus, all-you-can-eat style dining location. You may add this option during your Academy registration.

Please note that all students in Middle School specific Academies are required to bring lunch as there will not be adult supervision available to accompany them to other dining locations.

 

Drop Off/Pick Up

On the first day of your Academy, students will check-in at the CTSA Arts Plaza, in front of Winifred Smith Hall, then attend a brief orientation before heading to class. Each subsequent day from then, all students, including middle school students, are responsible for getting to class on their own and on time. There will be staff monitoring the area to make certain that students are finding their way. Attendance will be taken at the beginning of every class, and should a student not be present, we will reach out to their primary emergency contact to double check their absence.  We do not provide extended care.

Parents/guardians may drop off/pick up students on the third floor of the Mesa Parking Structure, which has direct access to a pedestrian bridge connecting to the Trevor School facilities, or at the loading/unloading area in front of the Bren Events Center on Mesa Road.

For an interactive map of our campus, please visit here and search Arts under “Schools and Academic Units”.

 

Parking

Parking is available in the Mesa Parking Structure on Mesa Road between University and W. Peltason Drive. Parking passes must be purchased either at the kiosk on the first level of the structure, or can be paid for by the hour at the self-service kiosks on each floor. Parking is $2/hour or $10/day in spaces not labeled “Reserved”. More information and prices are available online at the UCI Transportation website. Parking regulations are strictly enforced on the UCI campus. All vehicles must possess a valid permit while on campus.

 

Cancellations and Refunds

The registration fee includes a deposit – $100 for Commuters and $500 for Overnights – and is non-refundable, no exceptions. Cancellations will be accepted through Friday, June 1 st, 2018 for a full refund, minus the deposit. Cancellations made after June 1 st, 2018 will receive a 50% refund, minus the deposit. Cancellations made on or after the first day of the student’s course is non-refundable, no exceptions. 

All cancellations must be made in writing to artsoutreach@uci.edu. Please allow 2-4 weeks processing time for all refunds. 

For refunds regarding university credit, please visit the UCI Summer Session website

Refund requests made based on exceptional circumstances may be reviewed on a case by case basis at the sole discretion of the program administration and is in no way guaranteed.

Updated: April 4, 2018